forked from nm3clol/nm3clol-public
238 lines
11 KiB
Markdown
238 lines
11 KiB
Markdown
---
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type: document
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title: Russell County Facility Guidelines Agreement - 2020
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file: ../Russell County Facility Guidelines Agreement - 2020.pdf
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tags:
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- Russell_County
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- Conference_Center
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docDate: null
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contentType: application/pdf
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contentLength: 226065
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sha256sum: 43b8ff0f7efb5b494572aece32d5f2cf26fdf36a078df4bf8d0839f4a5acbe71
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sha1sum: a4cc08207465a4ac357b145905394ae7d580682f
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---
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Russell County Conference Center Facility Guidelines & Agreement
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Please review the following agreement, sign, and return to the Russell County Conference Center as soon as possible.
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Reservations
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Event bookings are considered “Tentative” until we receive a signed Facility Guidelines Agreement. Advanced booking
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contracts must be returned within two weeks in advance. If clients have not stated what they request for set up 48
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hours before the event changes WILL NOT BE MADE. We reserve the right to alter space assignments as necessary.
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Please see the Russell County Event Planner Coordinator upon your arrival.
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The general hours of operation for the facility are Monday- Friday 8:30 a.m. to 4:30 p.m. Earlier or later hours or
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additional days of operation will be based on clients’ requests and must be arranged in advance.
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Your contract indicates the hours the facility has been reserved. Utilization of the Conference Center prior to or
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after the times indicated on your contract requires advanced approval and may incur an additional fee.
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Food & Beverages
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Russell County Conference Center asks for prior approval of selected caters for all meal functions. Other outside
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food sources are not allowed. The kitchen is strictly only to be used for preparation. The individual or group can be
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subject to a higher charge if facility is left in disorder.
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Alcoholic beverage services must be arranged in advance with the Russell County Event Planner Coordinator and
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in accordance with Virginia ABC laws. “Brown bagging” is not permitted.
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Audiovisual Requests & Technical Assistance
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Technical assistance is available with audiovisual equipment and should be requested at least one week in advance.
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After a basic allowed 30 minutes, technical assistance is billed by the hour. While every effort will be made to provide
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assistance, last minute requests for equipment or technical assistance may not be available.
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Liability
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Russell County Conference Center reserves the right to inspect all private functions. Damages to the facility will be the
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responsibility of the organization or person hosting the event to the extent caused by acts or omissions of the
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organization’s agents or employees. This includes any breakage or damage to the building or contents. Materials
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should not be attached to the walls. If an event includes children under the age of 18, adult supervision and chaperones
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are required. Russell County Conference Center assumes no responsibility for any personal item or equipment brought
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in by any individual or group.
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Regulations
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Exit doors must not be blocked; no tobacco products are allowed in the building; only service animals are allowed
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inside the facilities. Failure to pay in full at the time that goods or services are rendered or when billed will result in the
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imposition of 10 percent interest on the unpaid balance. Return checks will incur a handling fee of $50.00. If the matter
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is referred for collection to an attorney or to a collection agency, then the debtor will be liable for all collection fees. If
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linens are needed, they must be ordered at least two prior of the event. Requesting goods or services will be deemed
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to be acceptance of these terms.
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Departure
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Rooms should be left clean and orderly. Plastic bags are available in the kitchen for use in disposing of excessive
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trash. Furnishings must be returned to their original configuration. A cleaning fee will be assessed for those rooms
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not left in proper order.
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Russell County Conference Center Facility Guidelines & Agreement
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Please review the following agreement, sign, and return to the Russell County Conference Center as soon as possible.
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Reservations
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Event bookings are considered “Tentative” until we receive a signed Facility Guidelines Agreement. Advanced booking
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contracts must be returned within two weeks in advance. If clients have not stated what they request for set up 48,
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hours before the event changes WILL NOT BE MADE. We reserve the right to alter space assignments as necessary.
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Please see the Russell County Event Planner Coordinator upon your arrival
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The general hours of operation for the facility are Monday- Friday 8:30 a.m. to 4:30 p.m. Earlier or later hours or
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additional days of operation will be based on clients’ requests and must be arranged in advance.
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Your contract indicates the hours the facility has been reserved. Utilization of the Conference Center prior to or
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after the times indicated on your contract requires advanced approval and may incur an additional fee.
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Food & Beverages
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Russell County Conference Center asks for prior approval of selected caters for all meal functions. Other outside
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food sources are not allowed. The kitchen is strictly only to be used for preparation. The individual or group can be
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subject to a higher charge if facility is left in disorder.
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Alcoholic beverage services must be arranged in advance with the Russell County Event Planner Coordinator and
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in accordance with Virginia ABC laws. “Brown bagging’ is not permitted.
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Audi
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ual Requests & Technical Assistance
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Technical assistance is available with audiovisual equipment and should be requested at least one week in advance.
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After a basic allowed 30 minutes, technical assistance is billed by the hour. While every effort will be made to provide
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assistance, last minute requests for equipment or technical assistance may not be available.
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inty Conference Center reserves the right to inspect all private functions. Damages to the facility will be the
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ty of the organization or person hosting the event to the extent caused by acts or omissions of the
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organization's agents or employees. This includes any breakage or damage to the building or contents. Materials
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should not be attached to the walls. If an event includes children under the age of 18, adult supervision and chaperones
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are required. Russell County Conference Center assumes no responsibility for any personal item or equipment brought
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in by any individual or group.
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Regulations
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Exit doors must not be blocked; no tobacco products are allowed in the building; only service animals are allowed
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side the facilities. Failure to pay in full at the time that goods or services are rendered or when billed will result in the
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position of 10 percent interest on the unpaid balance. Return checks will incur a handling fee of $50.00. If the matter
|
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is referred for collection to an attorney or to a collection agency, then the debtor will be liable for all collection fees. If
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linens are needed, they must be ordered at least two prior of the event. Requesting goods or services will be deemed
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to be acceptance of these terms.
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Departure
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Rooms should be left clean and orderly. Plastic bags are available in the kitchen for use in disposing of excessive
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trash. Furnishings must be returned to their original configuration. A cleaning fee will be assessed for those rooms
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not left in proper order.
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Russell County Conference Center Facility Guidelines & Agreement
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Cancellations
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Cancellations will not result in a refund. Events will be only be rescheduled for a future event. This includes
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inclement weather. Deposits are non-refundable.
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Failure to return the Guidelines and Agreement does not automatically cancel an event. Cancellations are not official
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until you have contacted the Russell County Event Planner Coordinator via phone, email, or in writing.
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The Russell County Conference Center Facility Guidelines and Agreement must be signed and returned immediately.
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A deposit $25.00 is due at booking and one hundred percent (100%) of total costs from Event Contract, or credit card
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authorization, is due when the contract is signed.
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I hereby agree to abide by the guidelines outlined in the Russell County Conference Center Facility Guidelines
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and Agreement. I also agree to abide to the post event clean-up checklist. I accept responsibility for charges
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incurred by my organization / event.
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Initial here if you accept responsibility for fees if the room is not left in proper order. For example trash left in the building,
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not vacuuming, not cleaning up spills on the carpet, and damage done to the facility. ________________________
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Contact Name:
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Contact phone number:
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_____________________________________________________________________________________________________________
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Contact Address:
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Name of Event:
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Date of Event:
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Signature Date
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Event Planning Coordinator
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Date
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Please return signed agreement to:
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Kevin Ferguson, Russell County Conference Center, P.O. Box 1208, Lebanon, VA, 24266 Office:
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276-889-8221
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Fax: 276-889-8011
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Cell: 276-971-0808
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Email: kevin.ferguson@russellcountyva.us
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Russell County Conference Center Facility Guidelines & Agreement
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Cancellations
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Cancellations will not result in a refund, Events will be only be rescheduled for a future event. This includes.
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inclement weather. Deposits are non-refundable.
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Failure to return the Guidelines and Agreement does not automatically cancel an event. Cancellations are not official
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until you have contacted the Russell County Event Planner Coordinator via phone, email, or in writing
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The Russell County Conference Center Facility Guidelines and Agreement must be signed and returned immediately.
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A deposit $25.00 is due at booking and one hundred percent (100%) of total costs from Event Contract, or credit card
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authorization, is due when the contract is signed.
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Thereby agree to abide by the guidelines outline:
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and Agreement. | also agree to abide to the post event clean-up checklist. | accept responsil
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incurred by my organization / event.
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the Russell County Conference Center Facility Guidelines
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lity for charges
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Initial here if you accept responsibility for fees if the room is not left in proper order. For example trash left in the building,
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not vacuuming, not cleaning up spills on the carpet, and damage done to the facility.
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Contact Name:
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Contact phone number:
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Contact Address:
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Name of Event:
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Date of Event:
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Signature Date.
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Date.
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Event Planning Coordinator
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Please return signed agreement to:
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Kevin Ferguson, Russell County Conference Center, P.O. Box 1208, Lebanon, VA, 24266 Office:
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276-889-8221
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Fax: 276-889-8011
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Cell: 276-971-0808
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Email: kevin.ferguson@russellcountyva.us
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not vacuuming not cleaning up spills on the carpet and damage done to the facility:
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Contact phone number:
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Contact Address:
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Name of Event:
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Date of Event:
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undefined:
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Date:
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Event Planning Coordinator:
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Date_2:
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