forked from nm3clol/nm3clol-public
291 lines
10 KiB
Markdown
291 lines
10 KiB
Markdown
---
|
||
type: document
|
||
title: Facility Guidelines Agreement Electronic 2024
|
||
file: ../Facility Guidelines Agreement Electronic 2024.pdf
|
||
tags:
|
||
- Russell_County
|
||
- Conference_Center
|
||
docDate: null
|
||
contentType: application/pdf
|
||
contentLength: 228461
|
||
sha256sum: 4e8da09fa35cec128c4b2d07445efeab13a10a9754ee1ddec9cf8d81da3c54d8
|
||
sha1sum: 9b336acd936d12c2a6c75703bbfdf7939532eb2a
|
||
---
|
||
|
||
Russell County Conference Center Facility Guidelines & Agreement
|
||
|
||
|
||
|
||
|
||
|
||
Please review the following agreement, sign, and return to the Russell County Conference Center as soon as possible.
|
||
|
||
|
||
Reservations
|
||
|
||
|
||
Event bookings are considered “Tentative” until we receive a signed Facility Guidelines Agreement. Advanced booking
|
||
contracts must be returned within two weeks in advance. If clients have not stated what they request for set up 48
|
||
hours before the event changes WILL NOT BE MADE. We reserve the right to alter space assignments as necessary.
|
||
Please see the Russell County Event Planner Coordinator upon your arrival.
|
||
|
||
|
||
The general hours of operation for the facility are Monday- Friday 8:30 a.m. to 4:30 p.m. Earlier or later hours or
|
||
additional days of operation will be based on clients’ requests and must be arranged in advance.
|
||
|
||
|
||
|
||
Your contract indicates the hours the facility has been reserved. Utilization of the Conference Center prior to or
|
||
after the times indicated on your contract requires advanced approval and may incur an additional fee.
|
||
|
||
|
||
Food & Beverages
|
||
|
||
|
||
|
||
Russell County Conference Center asks for prior approval of selected caters for all meal functions. Other outside
|
||
food sources are not allowed. The kitchen is strictly only to be used for preparation. The individual or group can be
|
||
subject to a higher charge if facility is left in disorder.
|
||
|
||
|
||
Alcoholic beverage services must be arranged in advance with the Russell County Event Planner Coordinator and
|
||
in accordance with Virginia ABC laws. “Brown bagging” is not permitted.
|
||
|
||
|
||
|
||
Audiovisual Requests & Technical Assistance
|
||
|
||
|
||
Technical assistance is available with audiovisual equipment and should be requested at least one week in advance.
|
||
After a basic allowed 30 minutes, technical assistance is billed by the hour. While every effort will be made to provide
|
||
assistance, last minute requests for equipment or technical assistance may not be available.
|
||
|
||
|
||
|
||
Liability
|
||
|
||
|
||
Russell County Conference Center reserves the right to inspect all private functions. Damages to the facility will be the
|
||
responsibility of the organization or person hosting the event to the extent caused by acts or omissions of the
|
||
organization’s agents or employees. This includes any breakage or damage to the building or contents. Materials
|
||
should not be attached to the walls. If an event includes children under the age of 18, adult supervision and chaperones
|
||
are required. Russell County Conference Center assumes no responsibility for any personal item or equipment brought
|
||
in by any individual or group.
|
||
|
||
|
||
|
||
Regulations
|
||
|
||
|
||
Exit doors must not be blocked; no tobacco products are allowed in the building; only service animals are allowed
|
||
inside the facilities. Failure to pay in full at the time that goods or services are rendered or when billed will result in the
|
||
imposition of 10 percent interest on the unpaid balance. Return checks will incur a handling fee of $50.00. If the matter
|
||
is referred for collection to an attorney or to a collection agency, then the debtor will be liable for all collection fees. If
|
||
linens are needed, they must be ordered at least two prior of the event. Requesting goods or services will be deemed
|
||
to be acceptance of these terms.
|
||
|
||
|
||
Departure
|
||
Rooms should be left clean and orderly. Plastic bags are available in the kitchen for use in disposing of excessive
|
||
trash. Furnishings must be returned to their original configuration. A cleaning fee will be assessed for those rooms
|
||
not left in proper order.
|
||
|
||
Russell County Conference Center Facility Guidelines & Agreement
|
||
|
||
Please review the following agreement, sign, and return to the Russell County Conference Center as soon as possible.
|
||
Reservations
|
||
|
||
Event bookings are considered “Tentative” until we receive a signed Facility Guidelines Agreement. Advanced booking
|
||
contracts must be returned within two weeks in advance. If clients have not stated what they request for set up 48
|
||
hours before the event changes WILL NOT BE MADE. We reserve the right to alter space assignments as necessary.
|
||
Please see the Russell County Event Planner Coordinator upon your arrival
|
||
|
||
The general hours of operation for the facility are Monday- Friday 8:30 a.m. to 4:30 p.m. Earlier or later hours or
|
||
additional days of operation will be based on clients’ requests and must be arranged in advance.
|
||
|
||
Your contract indicates the hours the facility has been reserved. Utilization of the Conference Center prior to or
|
||
after the times indicated on your contract requires advanced approval and may incur an additional fee.
|
||
|
||
Food & Beverages
|
||
|
||
Russell County Conference Center asks for prior approval of selected caters for all meal functions. Other outside
|
||
food sources are not allowed. The kitchen is strictly only to be used for preparation. The individual or group can be
|
||
subject to a higher charge if facility is left in disorder.
|
||
|
||
Alcoholic beverage services must be arranged in advance with the Russell County Event Planner Coordinator and
|
||
in accordance with Virginia ABC laws. “Brown bagging’ is not permitted.
|
||
|
||
Audiovisual Requests & Technical Assistance
|
||
Technical assistance is available with audiovisual equipment and should be requested at /east one week in advance.
|
||
|
||
After a basic allowed 30 minutes, technical assistance is billed by the hour. While every effort will be made to provide
|
||
assistance, last minute requests for equipment or technical assistance may not be available.
|
||
|
||
Liability
|
||
|
||
Russell County Conference Center reserves the right to inspect all private functions. Damages to the facility will be the
|
||
responsibility of the organization or person hosting the event to the extent caused by acts or omissions of the
|
||
organization's agents or employees. This includes any breakage or damage to the building or contents. Materials
|
||
should not be attached to the walls. If an event includes children under the age of 18, adult supervision and chaperones
|
||
are required. Russell County Conference Center assumes no responsibility for any personal item or equipment brought
|
||
in by any individual or group.
|
||
|
||
Regulations
|
||
|
||
Exit doors must not be blocked; no tobacco products are allowed in the building; only service animals are allowed
|
||
inside the facilities. Failure to pay in full at the time that goods or services are rendered or when billed will result in the
|
||
imposition of 10 percent interest on the unpaid balance. Return cheoks will incur a handling fee of $50.00. If the matter
|
||
is referred for collection to an attorney or to a collection agency, then the debtor will be liable for all collection fees. If
|
||
linens are needed, they must be ordered at least two prior of the event. Requesting goods or services will be deemed
|
||
to be acceptance of these terms.
|
||
|
||
Departure
|
||
|
||
Rooms should be left clean and orderly. Plastic bags are available in the kitchen for use in disposing of excessive
|
||
trash. Furnishings must be returned to their original configuration. A cleaning fee will be assessed for those rooms
|
||
not left in proper order.
|
||
|
||
|
||
|
||
|
||
|
||
Russell County Conference Center Facility Guidelines & Agreement
|
||
|
||
|
||
|
||
|
||
|
||
|
||
Cancellations
|
||
|
||
|
||
|
||
Cancellations will not result in a refund. Events will be only be rescheduled for a future event. This includes
|
||
inclement weather.
|
||
|
||
|
||
|
||
Failure to return the Guidelines and Agreement does not automatically cancel an event. Cancellations are not official
|
||
until you have contacted the Russell County Event Planner Coordinator via phone, email, or in writing.
|
||
|
||
|
||
|
||
The Russell County Conference Center Facility Guidelines and Agreement must be signed and returned immediately.
|
||
A deposit of one hundred percent (100%) of total costs from Event Contract, or credit card authorization, is due when
|
||
the contract is signed.
|
||
|
||
I hereby agree to abide by the guidelines outlined in the Russell County Conference Center Facility Guidelines
|
||
and Agreement. I also agree to abide to the post event clean-up checklist. I accept responsibility for charges
|
||
incurred by my organization / event.
|
||
|
||
|
||
|
||
Initial here if you accept responsibility for fees if the room is not left in proper order. For example trash left in the building,
|
||
not vacuuming, not cleaning up spills on the carpet, and damage done to the facility.
|
||
|
||
|
||
|
||
|
||
Contact Name:
|
||
|
||
|
||
|
||
Contact phone number:
|
||
|
||
|
||
|
||
Contact Address:
|
||
|
||
|
||
|
||
Name of Event:
|
||
|
||
|
||
|
||
Date of Event:
|
||
|
||
|
||
|
||
|
||
|
||
|
||
|
||
Signature Date
|
||
|
||
|
||
|
||
|
||
|
||
|
||
|
||
Date
|
||
|
||
|
||
Event Planning Coordinator
|
||
|
||
|
||
Please return signed agreement to:
|
||
|
||
Kevin Ferguson, Russell County Conference Center, 139 Highland Drive, Lebanon, VA, 24266
|
||
|
||
Office: 276-889-8221
|
||
Fax: 276-889-8011
|
||
Cell: 276-971-0808
|
||
Email: kevin.ferguson@russellcountyva.us
|
||
|
||
mailto:kevin.ferguson@russellcountyva.us
|
||
Russell County Conference Center Facility Guidelines & Agreement
|
||
|
||
Cancellations
|
||
|
||
Cancellations will not result in a refund, Events will be only be rescheduled for a future event. This includes
|
||
inclement weather.
|
||
|
||
Failure to return the Guidelines and Agreement does not automatically cancel an event. Cancellations are not official
|
||
until you have contacted the Russell County Event Planner Coordinator via phone, email, or in writing.
|
||
|
||
The Russell County Conference Center Facility Guidelines and Agreement must be signed and returned immediately.
|
||
A deposit of one hundred percent (100%) of total costs from Event Contract, or credit card authorization, is due when
|
||
the contract is signed.
|
||
|
||
Thereby agree to abide by the guidelines outlined in the Russell County Conference Center Fa
|
||
and Agreement. | also agree to abide to the post event clean-up checklist. | accept respon:
|
||
incurred by my organization / event.
|
||
|
||
ity Gui
|
||
ity for charges
|
||
|
||
Initial here if you accept responsibilty for fees if the room is not left in proper order. For example trash left in the building,
|
||
not vacuuming, not cleaning up spills on the carpet, and damage done to the facility.
|
||
|
||
Contact Name:
|
||
|
||
‘Contact phone number:
|
||
|
||
Contact Address:
|
||
|
||
Name of Event
|
||
|
||
Date of Event:
|
||
|
||
Signature Date.
|
||
|
||
Date,
|
||
|
||
Event Planning Coordinator
|
||
|
||
Please return signed agreement to:
|
||
|
||
Kevin Ferguson, Russell County Conference Center, 139 Highland Drive, Lebanon, VA, 24266
|
||
Office: 276-889-8221
|
||
|
||
Fax: 276-889-8011
|
||
|
||
Cell: 276-971-0808
|
||
|
||
Email: kevin ferquson@russellcountyva.us
|
||
|
||
|
||
|
||
|