good afternoon everyone
i would like to welcome you to the
russell county board of supervisors
meeting march the 1st 2021
at 6 pm in the russ county board uh
board of supervisors room i'd like to
first start off with the call of order
and roll kyle
tim lovelace here luanne wallace
carl ray here david eaton here
steve brady here where's christian
and rebecca die here ma'am you have a
quora
thank you and a stand for the invocation
and remain standing for the pledge
please
our heats
heavenly father we come to you today to
ask your guidance
wisdom and support before you
thank you for the many blessings that
you've bestowed upon us
thank you for leading guiding and direct
us
help us to make the best decisions for
the people of russell county
help us do it with a pure clean heart
that we may do what is best for our
friends
our relatives our neighbors and all the
people that we are to
lead in this county in jesus name we
pray
amen
uh madam champ i would like to um
uh make a motion
to go on an executive station at the end
of our regular meeting
in pursuit of session virginia code
section 2.2.3711.8
one
over here
that's not on the agenda so there would
need to be a second for that
and that and a vote for that
uh
and i just for clarification it's just
personnel only
we'll do a roll call on this on the uh
ian did a g
mr lovelace uh yes
david yeah
steve yes
the ament to the man the agenda what you
ask
lou carl yes and rebecca
yes so all eyes we will amend the agenda
with
an executive session at the end of the
meeting
you want it presented matters before the
board
is that where you want it
right before that you want it right
before
matters presented by the board
you want to put it there that's what
steve is asking you'd like to have it
at before matters presented by the board
yeah right
they won't be
yeah and then it'll end then it'll be at
the agent
no jerk all right now with that being
added
now do i have a motion to accept the
amended agenda
all right do we have a second
all those in favor of that putting it
there
okay we've got it
we've already voted yes we're just i'm
trying
i'm trying to explain to him where we'll
put it it's already been amended
we've already voted and that's where
it's going to be
correct yeah okay
all right the first thing we have on our
agenda now
is our pr yeah
yeah everybody did vote yeah our
presentations
is debbie mill
cumberland plateau planting district i'm
with the cumberland plateau planning
district can y'all hear me okay
um i've been working with the psa on the
belfast waterline extension
phase three basically we're in
construction right now on
uh phase two we're gonna hook up 47
households and in your package you'll
have a resolution
and um right now we don't know
those numbers to be solid but the
application is due
april 1st and i wanted to come and let
you all look at the application
and get euros permission that
um if the numbers don't change or if
they do
that you all give alonzo permission to
sign it
to go into the application the reason
i'm here so early is because
the application is april 1. so um
there is between 47 and 73
customers in that area
but we have to go door to door you have
to get user agreements you have to get
loaded on our income surveys
and we're still in the process of doing
that
but we plan on asking the department of
housing for a million dollars in grant
funds
we've all we've already uh received
a hundred thousand for from coalfield
and
seventy two thousand five hundred fifty
dollars from southwest money
and that that'll do the project um
we're still sort of in the early stages
of getting some of the work done
uh so uh if uh that's okay i'd like for
you all to
uh make a i'd like to someone make a
motion to prove that
legit i'm in the resolution i'll make a
motion to pass that resolution and give
the county administrator the authority
to review the numbers and approve the
movement forward
all right all those in favor aye
katie is there still folks outside
still okay let's do roll call tim yes
david
yes ma'am steve yes orris yes
lou yes carl yes and rebecca
yes
well thank you thank you thank you thank
you very much thank you debbie
the next presentation is with the
deputy sheriff mr porter and mickey ray
air building expec
inspector on the russell county litter
and unsafe
building reports
do you want us to talk about
these or do you got questions going down
the list
talk about your visits please thanks
okay the red oak ridge 4478
like it says we've inspected the
property
and no one appears to be at home that
goes down through all that
let's get to the bottom the last one
on 219
mr porter and me went and looked at that
and recommended
no they're not answering anything
they're not answering any letters or
anything
about cleaning up here
i left them a notice to contact me and
the gentleman called dispatch
i think three times and i was off work
at the time
actually made two attempts to go the
reds and speak with him can't find any
vehicles there
um if i can get in contact with him i'll
go ahead and issue the two week notice
for the litter ordinance and if he's not
in compliance after that i'll go ahead
and issue a summons
as far as that goes
what's next do i have a question go
ahead
yeah yeah go ahead this is one we've
been out on our way one time
fire away that's wrong okay so i have a
question so we're at the point
where you have to give him
or her or this person this document
right yes ma'am so does that
can you not do that through a certified
mail i can
i just haven't done it with him yet
where he's called me a couple times
trying to give him the opportunity
to let me come out and speak with him
before i just send him a notice in the
mail thank you
very good that ends my question okay
okay
49.82 new road
yours may not be on there i think it's
just mine oh okay there you go there you
go
let's go to the second one forty nine
eighty two you're good right there
alonzo
that's the one we just went over oh what
49 82 millimeters
you want to go to 4 4 7 8 red oak ridge
right that's yours right there
no improvements to the site recommended
proceeds with legal action if the russo
county board of supervisor approves
they're not answering anything not
nothing's been done to it
it's abandoned it looks like the
backside's been burned off i mean it's
it's growed up
don't look like there's anybody as far
as the litter around it
you know the structure gets demolished
and all that'll go with it yeah
so i'm just asking do we proceed
i took pictures of this one it'll take
minimal work
on this one on banner street uh
they don't have power on it some of the
roofs caving in on the edges
it'll take some a little bit of roof
work it's pretty well
secured from the public getting in it
but to clean it up as far as do
that i was going to send them a notice
to do that
that's one on 25 26 25 banner street
okay toddler street choice harvard
street it's actually going to be 108
delft street
it's going to be straight across from
talbot street i spoke with the resident
there she rents the residence
phila shields is her name i'd i've
already issued her a 14-day notice
and i told her i will be back to follow
up with her if she's making progress i
told her i said we might be able to give
you a little bit more time
i said but you have to make progress if
not we'll have to take legal action
as far as that goes i also do pictures
of that as well
winchester's that old hotel
in old castlewood down in the river
i finally we went on the 19th also i
took a lot of pictures
i'm in uh
real close to doing sin to the property
owner what needs to be done it's very
a rickety tight building the front could
fall off down in the road
so i'm proceeding forward with the
certified letter that has to
that are go listed there are they still
at that address in saint paul
have they responded to you at all no the
community is real concerned about
that falling in the road and if it does
it's going to completely block the whole
well once we know it's there now and
take pictures and send a notice
if we don't there might be some
liability there
since we know it's there and could fall
we've got to proceed with
the washer and dryer business on the sun
outside of dane
uh we went to dank came back through and
checked there's
only three appliances sitting outside so
he has completely cleaned that whole
parking lot up
so he is in compliance now
can you go around to the back of it okay
should i maybe okay okay
what would you do
okay where the creek is washing out okay
at the the lewis property in dank we got
the report that
um the tenants were throwing trash into
the creek
from what me and mickey observed it
appears that
that trash is coming out from that
holler and the reason i say that is
because
the trailer that's right beside of it
it's clean around it there's no trash on
the porch there's nothing else i don't
think those tenants are purposely thrown
in there i think it's washing out
because there's there's an old single
wide and there's an old house up top
so it's very possible a heavy rain or
snowmelt just wash that down but i'm
gonna keep it watch on it if it gets
worse then i'll know
all right we checked on the gene couch
memorial drive
it appears he's put some field dirt in
there and there is
minimal brush now there's no like there
was there was shingles and trash and
that kind of thing we didn't observe any
of that
i don't know if he's brought a dozer in
there and had him push dirt or what but
i'll keep a watch on that as well
so the shingles and stuff is gone
unless they just covered them up with
dirt they're not there now
we have sent the notice
to have that junk moved it's a old
abandoned trailer
no windows doors sides falling in we
sent the nose
when did we was that on 2 19 21
that's when we observed it okay yes but
you sent the letter
how many years ago oh we're starting
right here
we're back to square one yes we're
starting right here
all right thank you and guys i do
understand that all these that we've
named are in cass wood i do have
other complaints in home acre and
lebanon and cleveland as well that i'm
going to follow up with
i just have to find the time i have to
work patrol plus do this so
if y'all just be patient with me i'll
i'll make it happen well let me inform
you a little bit i met with mr hurt on
fairmont
and he has agreed to he actually while i
was there
we contacted a company with excavator
and he has agreed to
he went ahead and contracted the guy to
come and
clean that up and then the building up
like going toward tunnel hill
mickey probably knows about it it was
sold and they are
totally restoring and remodeling that
building they're going to
which one the old bank building on
tunnel hill road
oh yeah yeah they uh said they were
going to get in touch with you and they
have purchased that property and they're
going to do a complete renovation and
it's going to be kind of like a historic
opportunity but i want to let y'all know
i
met with those families and got that
pretty much under control so you can
take him two off the only one i have is
in swords creek
with the trash pilot you know about it
yeah you know about it but uh other than
that only question i have i guess this
goes to legal maybe is uh
who pays for the cleanup and does do we
take a
will the county take a lien against
property and be able to sell it under
tax sale
yes we pay for the cleanup we remove it
at our cost but then we assess that as a
tax and it gets assessed you know and
and we can
enforce that by um doing the tax sales
and we can release that lien
you know if it was if it wasn't i guess
to tear it down or anything or if it was
you know you had a lot then you could
release that
lien if you had a buyer and that was
going to help you get it out of the
county's hands and back on the tax rolls
but
but we cover the cost initially but it
gets assessed to the property owner
okay do we have a like an ideal estimate
of what it would cost per property to
clean it up
i know it's going to depend on how bad
sometimes really bad but that's
just like an example on that one that's
about to fall on the road that's pretty
critical
i mean that needs to be addressed like
yesterday
because you don't want any kind of
incident or accident or anything like
that now that we're aware of it so
i'm just wondering about the time period
of that and some of them probably need
to be addressed quicker than others you
know to make sure they won't have any
liability issues so
what would what would our attorney well
the
the ordinance for that one in particular
that they were discussing about falling
out on the road you have to give written
notice
by certified or registered mail and then
you also had to
you have to publicize it for once a week
for two successive weeks
and that can be that notice can be done
prior to the board voting and this board
has to give
the building inspector approval to take
action so
if that one is as critical as as we're
talking about my advice would to go
ahead and make that recommendation
to the board to approve that approve
that action and put that notice in
because
still even after you publish that even
after the newspaper runs
um nothing can be done for 30 days
following the
newspaper publication okay thank you i
appreciate it
any other questions
one more what's our last one
about it that's yours okay
because they're not responding to
anything
so we've got to go forward my
recommendation is to go forward
okay and we skipped one and i'm curious
the
that was the first one i was talking
about that i had left a notice on his
door and he's
been trying to contact me is it 4-4
yes those are the ones with the dogs yes
ma'am
yeah like i said i've already i've left
him a notice to contact me
i called josh horner they don't look
like it yeah so i called and let josh
horner know and he said he would check
back with him so
that was the last one went over though
so okay madam chair at this time are we
looking for a motion to
help our gentleman out that took their
time to come out here tonight and work
on this for all of us
a blanket motion or do we have to do it
individually
if you're taking the same action on all
of them then you can but i don't know if
that was
what was in the list that was provided i
don't think that was what was requested
so obviously the ones that i think that
officer porter is is working with i mean
he's not requesting you to do anything
right now how many
are you requesting mickey that they that
they go ahead and approve you to proceed
with the
start the remote the the ability to
repair and remove
winchester that's two of those
trailer winchester hotel
we call it
just be in motion to enforce the um
i think we've got a list of
characterizes and say
the unsafe building ordinance and to
give the requisite notice
prior to making any repairs or removals
okay you have it madame chair
i can't write it but i'm not sure
with the unsafe building ordinance
on four particular properties that you
consider to be critical
that's my motion
tim david steve
orris uh lou uh
carl uh-huh and rebecca yes
lou you want
cuba's
as as far as mine i don't there's really
not any approval that the board would
have to give yeah
if if it's not in compliance i issue a
something virginia uniform sum is just
like a speeding ticket and they'll come
before the judge's commonwealth
attorney's already aware
and they will proceed that way which
could be you know find a court order to
clean it up whichever one and if they
don't comply
they go tell the judge why they didn't
comply i've got a quick question for the
attorney i guess since it's
already approved ordinance why would we
need to make a motion
if it's already an approved ordinance
for the unsafe fielding ordinance
that's what the ordinance requires i
know it requires a motion
on each individual says approval okay
thank you
also guys if you want to get with lonzo
he has an email address for me and a
phone number
he can send it to all of you that way if
y'all get to complain individually as
far as literally you send it straight to
me
okay yes ma'am you're welcome
he asked that question i think it's good
to be brought before the board
so that we all can take blame for
taking action not just put it on y'all's
shoulders
that's what i think about it
blame y'all but then right before the
board we all have to shout to blame
all right our third presentation tonight
is to welcome sharon rice the new
virginia tech
cooperative extension agent for family
and consumer
sciences so yep
and mr scott jesse she does have a
three-page speech i guess
she does guys good to be with you
thanks for your continued support of
virginia cooperative extension and
educational programs in agriculture
family consumer science
and 4-h uh first off thank you for our
new
space up on the other end of the
building super uh steve told me we were
gonna have to move and i almost
got down i was like no don't don't make
us leave
special thanks to lonzo for helping us
get all that coordinated and uh
getting us moved up the hall that was
super if you haven't been back please
come by and see it we're really proud of
it
uh second is our new
family and consumer science extension
agent sharon rice
uh sharon comes to us in to feel the
position that donna mead
left upon retirement and it was a
surprise to us to be able to feel it
you guys know how state funds are and
university funds are no different
and we were able to get her in here
through internal transfer
and i talked to alonzo in december about
pursuing the position
and he said if we can get that money
don't let her don't let her get away
so here she is miss sharon rice well
thanks for having me i'm really excited
about being here
i do have 17 years of experience in
health and wellness
public health nutrition and i plan on
still doing some programming that donna
mead had in place
but also picking up a little more
nutrition and those kind of things
yeah i transferred here january the 25th
right now i'm housed
i'm housed in wrestle so i'm here on
mondays and tuesdays
and i'm in tazewell on wednesdays and
thursdays and right now i'm teleworking
on fridays
which is great so um but yeah i'm
excited to be here
so thank you thank you so much
do you guys have any questions or
anything for me
just thank you and welcome thank you
all right all right that concludes our
presentations
next is new business we
need a motion free to approve the
minutes i hope everyone's had an
opportunity to read and
go over them so at this time i'll
ascertain a motion
um
and mr kish i just conferred with vicky
who keeps the minutes and
and and your vote was yes for that i
don't know if you ca i
can't go back and change change that now
um i understand you can't go back and
change
no not not your vote well i'll go on
record tonight
saying i do not agree to
change it well i i understand that your
position
and you know i don't know what happened
if there was confusion but that's what
the minutes are and so that
what what you're voting to approve are
the minutes accurate that accurately
reflects what took place at that meeting
and i just conferred and so
when we did take that vote that your
vote was yes at that time
that's why i said we need a roll call
and we need mike so people can
understand
what is going on they several things
that night i didn't understand what was
taking place
that's why i'm very strongly for having
mics that i can hear
and the audience can hear and then when
it's put on the video for people here at
home
view it they can also hear if you ever
hear it
have any trouble hearing me just please
tell me and i'll speak up or speak more
into the mic
i don't mind at all okay madam chair
i'll offer a motion
to approve the uh minutes as presented
okay do we have a second
it's in favor tim yes
david yes steve yes orris
yes lou yes carl
yes and rebecca yes we will prove the
minutes
the next thing we have on the agenda is
the approval of their expenditures
do i have a motion to approve the
expenses
as presented for this month so moved
thank you steve second second with david
all those in favor tim yes david yes
steve yes orris yes lou
yes carl yes and rebecca yes
our next thing on the agenda is our
citizens comment
please limit it to three minutes and
state your name and your address and
your concern
do you have sheep forests
thank you caitlin appreciate it we have
ira aids if you'll see state your name
address and tell us your concern please
sir
all right i guess it is working
yeah i'm ira age uh i live down there
and i guess it'd be net right trail
and uh they made a complete dumpsite
and uh yeah i talked to
i can't think of that police thing
mickey and them outside and they post to
get up there and
address it and all that and he said the
guy from vdoc was in here
i was going to speak with him about it
the road can you know stuff because i
mean it's an old banded road
it's just plum nasty up there
so that's the reason i wanted to
come out here and talk to you but i
talked to them outside and everything
i'm sorry about this but i get out of
breath because i had a
massive heart attack got out of the
hospital monday
so yeah but yeah they i just want to
come out here and
try to see if i can get somebody to
clean all that up and
help us out down there because i mean
it's it's a real bad eyesore
and
is this correct sir 974
nat wright trail yes man
is that lebanon it makes cleveland but
it's a new garden district
so it's cleveland yes okay i got a
cleveland address but it's when i pay
house taxes stuff it's the new garden
district
is that up or where it is anthony hart
and him
uh were that where they was dumping all
that stuff yeah that's it
okay i know me and carl went down and
looked at that it's beautiful
it's awful that's horrible actually uh
it's
it's an illegal dump site that's exactly
what it is
and uh i know carl probably feels the
same way
uh it's you already talked to him yeah
but uh yeah i don't know is it on is it
on the road area
of a vdot right away or is it on private
property it's
right against the road it just the road
drops straight off
okay they just stop the side road and
just throw it out
yeah i know it's it's horrible i mean it
is and see there's nobody lives on that
road
and miss wilson she owns a little piece
up through there
and let's see combs his own little piece
and then i owned some of it and anthony
hard on some of it
and i was mr alvernastic and
you know it probably better just close
it on each end because
the way the upkeep is on it
like right now it's got big grudge
horseshit
so i mean you're gonna have to go in
there and beat out half scrapy clean
ditches
i know we talked to the sheriff's
department about setting up a camera
i think i talked to lonzo the county
administrator about that about trying to
catch them
uh something to set up you know and we
had i think
stephen got the cameras don't they four
of them they agreed to go down there and
place the camera up to try to catch
these people doing it
so yeah i mean i'm supportive trying to
get it cleaned up it's horrible
yeah i'd do anything you know like i was
telling mickey
i've got a pile of tires in my field
down there and it's beside my
yard that they started rolling off the
top
and there's tires from the top all the
way down comes on my property
i have to pile them up i guess i have to
take them landfill
you know i sent i sent the
ones through some pictures all that it
was just three or four big sites it was
a bunch of aluminum
it was a couch a love seed
old grill and now it's building
materials
over the hill it was like three or four
sites now it's up to
probably nine or 11 sites down there
that's just
keeps piling
you know like a party place i mean you
go through there
on a monday you can find needles you can
find
everything you know thank you we'll make
sure
you're aware of it and we'll call mickey
and have them go look at it for you
thank you thank you we'll see that they
go out
sorry you've got a mess
is there anyone else is there any other
citizen
that has anything to say yes all right
state
state your name william 64 radcliffe
lane
cedar block virginia my issue was a psa
and i want to thank you mr lester
firstly i want to thank you business
diet for getting involved in it
we have found out a lot about our mail
system here in southwest virginia
in regards to the mail south of rosedale
post office
and north of grill was dealt post office
i think it's time that the board gets
involved with her congressman
and her senators and let's take it to
d.c
and get it resolved with where this meal
goes to
it's a built-in delay and they are well
aware of it
and it needs to be taken care of
i'll be more glad to work with you as i
said i knew
i have known some of the senators in
northern virginia
i'd be more than glad to get the help to
help you with it
thank you thank you sir
all right anyone else any other comments
any other citizens comments all right
seeing none
we'll close and we'll move on to our
constitutional officers
and i don't believe i see any votes none
here
next we have our county attorney reports
and requests
thank you madam chair the first thing i
have for the board's consideration
tonight
is the renewal of the manpower agreement
with the um
waste management authority this is an
agreement that we
previously enacted and there have been
no changes the only addition
is the the addendum which we have
already approved to deal with the covet
issues
and i've reviewed that and i don't have
any concerns with it and would ask you
to
approve that all right thank you do we
have a motion to approve the
uh manpower agreement so move
okay so we have a second second of
course
all right all those in favor tim yes
david yes steve yes
yes lou yes carl yes and rebecca
yes
thank you madam chair the next thing i
have for the board's consideration
is the renewal of the continuity
ordinance
and this was something i i'd sort of let
slip away because i was hoping that we
would just be
over with it and i think we're very
close but
i am asking the board to renew this
ordinance and we do have to hold a
public hearing to
to do that um it would be in place for
six months but as as we
as we've enacted it before you if there
comes a time that we do not need it at
all
and the board could repeal it at that
time um at the conclusion
of this um emergency continuity
ordinance we have to do a
re-certification of all the minutes and
so
um i think it helps to to just keep it a
little bit longer and do that at the end
and also there
other boards of the county do fall under
it i know
at least one board would like to
continue
to do electronic meetings at this time
so i would ask the board to the county
administrators already advertised for a
public hearing i would ask the board to
have a continued meeting to next
monday so that we can enact this
ordinance again
make our motion at the end of the
meeting for you well that'll be fine
yes just make a motion for the
continuing for continued the
notice for the public hearing has
already been given so
we really can't approve it until after
the public hearing yes
to renew it you have to you have to have
the same
mechanism and place as you do to enact
it so
but again i hope this will be the last
time
we do too we're hoping everything
springs coming and we're hoping it
lightens up a little bit okay nick the
next
um item for the board's approval and i
worked with the county administrator and
based upon the board's
motion or action at the last meeting to
have the county administrator act as the
director of emergency management
services we had updated
the coordinator of emergency management
services
job description after that meeting we
did lonzo
and vicki and myself we did meet with
the coordinator and go over that job
description
and and and agreed to make a few changes
they were very minor changes that
um were more not not so much from my
advice but just logistical on
working with lonzo and the coordinator
so um but any changes in job
descriptions do have to be approved by
the board so i would ask the board to
approve
it's it's basically the same as what you
approved last time with just a few minor
changes
so moved david i'll second for
discussion purposes all right steve
second go ahead okay lonzo explain these
two words that were changed from the
version in the
packet on the version
okay that was a little loud hot but um
the changes that were made from the
previous version was
on in the uh on item number 15
under emergency management oversight
line item number 15. we had met with
the emergency management coordinator and
one of the things they wanted to
stipulate in there
was to include the jobs that were
performed as the hazardous material
coordinator so
in line number 15 as you as it states
as the hazardous material coordinator
works with the department of
environmental quality deq will to
develop hazardous response and other
environmental incident plans as needed
to properly respond to the hazardous
material incidents
concerning waste handling and waste
disposal
that other than that everything else was
just the minor words but that was the
only thing that really
defined the job description
any further discussion
uh
um
yes when we we looked at islands number
nine board supervisors
we there was issues with pandemic in the
flood
that came about at almost simultaneously
one to get the flood grants in for
reimbursement
that was one of the holdups for the
emergency management coordinator to be
able to perform his duties
with the pandemic of course we had the
reimbursements for the fema were delayed
so now as as far as the
female reimbursement we to get some of
that burden off of him
and move it into as far as reimbursement
now the emergency management coordinator
as an incident happens whether it's a
flood or or
a snowstorm he will still go out and do
the assessment he will still go
out and get the estimates he will still
go out
and perform the work this component of
the reimbursement
is what we do administratively with
every other grant in the county
we were running through our systems we
have access to the paperwork we have
access to the time
sheets it just seemed more efficient to
keep it where it's at
that way we can proceed with it and let
him continue
doing the core jobs of assessment and
fema
well as far as the grants are bringing
money in the county this is
reimbursement
this is money that the county has
expended so it's really not free money
it's
it's getting the money back that the
towns and the counties and the psas that
has already expanded
yes that's correct that's what we want
to do so we're going to
in future ones and we did discuss it
katie and i
during this time concerning the grants
like i said
the previous he will still do the field
assessments he will still do the
reporting
still do the construction but when it
comes to the grants to speed the
paperwork
up let him do the job as emergency
management coordinator
we will do the paperwork just like we do
for the commonwealth attorney's office
just you know the schools the other
department justice the rsos these other
grants uh
belfast psa we handle these so
we we we've got dedicate you know
systems to be able to move through the
system to get the cost
quickly and submit these grants as we
need
within time
yes sir
all right all right for another
discussion
all right with that being said we'll
vote to accept this job description
we have a motion but david second by
steve
all those in favor tim yes
david yes steve yes orth
no lou yes
carl yes and rebecca yes
thank you madam chair the last thing i
have for you we've sort of already
discussed today
um the leader ordinance and i had been
reviewing this ordinance recently due to
some questions about its enforcement and
in it i've
i've discovered there's a few
inconsistencies in it
time frames where it says 10 days and
then
it says 14 days in the notice and also
the code sections are a little outdated
and so my recommendation to the board is
to you do have to
set a public hearing to amend an
ordinance and you have to give 30 days
notice of that
so what i'm asking the board to do is to
set
the letter ordinance for a public
hearing to be amended
at the april 5th meeting and my
understanding is the board doesn't
really want to make this a more
restrictive ordinance but we want to
make it usable so that people can
when they do have the issues like we've
heard about today that they're able to
get that corrected one other thing that
i suggest
that i would like to be able to look
into in
revising this is there is a provision
right now
that says a citizen can enforce it but
there really isn't any discussion about
that and if
if it is legally possible to make it
easier for citizens to go
to court for instance to enforce that i
think that would be something beneficial
as you just have you know ability for
one litter officer and
and oftentimes the situation gets
cleaned up and then it goes back
it it goes back and so maybe that would
be better for property owners
if they if it's if we can make the
ordinance a little bit more user
friendly for them to enforce
as well so that's something i would like
to try to look at if that's okay with
the board
just to set a public hearing to revise
the literal ordinance
and chair i'll make a motion we set a
public hearing
to hear the revisions on the
litter ordinance for our next board
meeting all right steve do we have a
second
second lou any discussion
i got one question okay
i'm a little concerned i guess about the
action
added action about giving citizens the
right
because if you have a disgruntled
neighbor and they just don't like you
and they can utilize the county
ordinance to
cause issues or problems i'd like to be
more defined
i'd like to get more defined on that and
what that looks like
because i know you might have a lot of
tractor equipment it's not junk it's not
trash it's just there and i'd hate to
see
one neighbor against another neighbor
just because they don't like them
cop and us create an ordinance that
would cause that kind of
issues it could be more than it could be
a hatfield mccoy issue not a
issue you know and i i think we need to
really look look at that a little bit
more closely and
uh communicate you know with our
citizens to see how that would actually
look
okay i'm gonna look at that and i'll
give you the language and
what i wanted what i envisioned was it
would be more spelled out because right
now the ordinance does allow for it's
his citizens can enforce it but i mean
they would not know how i mean
for the most part they wouldn't be able
to make that work but i do see what
you're saying and
and i think you know part of that is
going to be going to court and they
would have to have
evidence and um but but i'll look into
that and if it's something that the
board is not comfortable with it's just
something i thought
based on some of the issues that have
come back to me um
that that might be a helpful option but
that's definitely up to the board but i
do think we should fix the
where it's inconsistent with each other
madam chair one more thing um the last
time that we went through this we just
basically codified as
my saying that we we did this ordinance
if we're going to make proper changes to
it
i think we had some confusion the last
time anyway
but if we're going to make con if we're
going to make changes to it i would like
to see
the ordinance left as it is line it out
add the verbage so that i don't get so
confused because when we keep getting
copies of things i don't know what's
been changed
or whatever so if you just mark through
it like
what they call those things track
changes or something i can do that
that's fine i'll i'll i'll do that so
that you can see what's been changed and
added
and really i'm just going to take a clip
once i discover and it's been fairly
recently that i've discovered that that
was inconsistent so there may be more
when i look at it a little bit closer
just you just want to fix it so you do
have something that is enforceable in
the instances where it's
necessary i mean but i understand you
don't want it to be able to be abused
either so
yes and we have officers and paid
staff that are trying to do their job
and i don't want to handcuff
those folks either so yes thank you
all right with their motion and
discussion now all those in favor of
setting the
public hearing on april the 5th to
discuss
any new verbiage or clarification of
their
ordinance tim yes
david yes steve yes
yes lou yes carl yes
and rebecca yes
katie is that all for you okay next we
have the county administrators reports
and requests
mr lester thank you madam chair
first up on the county administrative
reports of course is the
this is the proposed new disposal site
center for the daint and hamlin and sun
and gravolick area
as you can see on the screen this is the
conceptual design
for the redevelopment plan as we go
through
and as the county
have as we took over the
disposal in the county and we do our own
transfers
one of the things that the board wanted
to see again everyone
sorry been we've talked a little about
littering trash all night uh sorry about
that
uh and this is continuing the board
supervisors wanted to
consolidate our trash to man sites
extend the hours and do certain things
well this is
another step in in in that at a plan
so we have put in
sites in lebanon we have put in
additional sites in
dogtown we have put in sites in
cleveland
and these are manned sites and these
seem to be working very very well
not just from an operational perspective
but they have been working from a cost
perspective too
because we can haul more trash when it's
compacted at a 10 to 12 ton
rather than the open tops in it flying
out of the road and coming out the tarps
off the back etc but
they're trying to get very efficient at
this and this is the next one
and virginia tech stepped in on this one
to
look at the concept and the design on it
as you can see
and of course we've looked at a couple
sites to make sure that
from environmental perspective
everything was correct on it
and if there was any concerns that we
needed to be looking at before we
started developing
and as as also as we have built these
we we've got a learning curve on these
that we've been
you know gaining on as far as building
on
ramps that you see you see these at the
lebanon site
i talked to mr lovelace about that this
morning
we there's things that we have learned
on the efficiency of operations to get
these things down
uh brian ferguson he is my disposal site
manager
and he is excellent on site development
he knows
how to move these things through how to
move the traffic through
and i i will put our trash size believe
it or not
against any county that you go to go to
washington county
you go over and just as you go through
stop and see what they've got compared
to what we've got
there is no comparison but
again we're able to do this cost
efficiently
while saving the taxpayers money we keep
it clean
we keep it nice in the neighborhood we
keep them within a 15-minute
minute radius with each other so that
way no one is driving 30
40 50 minutes to drive their trash but
not and to make a long story short one
this one is in the proposed like i said
the
dank hamlin sun and grebo look area we
have looked at two or three different
sites
and we're trying to come up as you can
see one was in the sun
we have looked at down towards hamlin in
the description
on it that and i wanted to bring this
before the board tonight to start the
process
just like we did at cleveland just like
we did at dogtown just like we did it
left
this is the next site that's ready to
begin
you know uh construction we have uh
had cardinal environmental they have
looked at it they've done an esa one and
an esa ii
what that is it's environmental
environmental assessment
and it is it has been cleared to move
before
as as you can see here on the overview
on one of the sites it's like i said
we have learned a lot of lessons on this
on how to
structure these for the open tops and
the drive-throughs
and the recyclables and these sites are
like i said unmatched in surrounding
counties in southwest virginia
so as the next we will start proceeding
on these sites
this site or or the negotiations for it
and hopefully this will be in place uh
this summer
is there any questions is this
county-owned property that you're
looking at
this this is uh i've got there was one
that's counting on there's one that's
not it's just like the dog town issue
um this it will depend upon where we can
get the volume and the turnoff
and the electrical there's multiple
components that we have to deal with
on one piece of property we have it has
been volunteered to take
the existing structures down free of
cost the other
other ones we're going to have to do
some clearing each site has its own
advantages
and disadvantages but as far as traffic
flow and location as y'all all know you
got one in each location
location location location and be able
to pull the traffic
of main routes is one of the best
locations
because right now in this in the
dank sun gravel lake area
not to say anything bad about our
partners or our county
surrounding counties we are getting
trash from other counties
so i guess when you build them well they
come to you
well we don't want your trash sorry
well i know when we took office you know
we looked at the leases and
all that and we saved the taxpayers a
lot of money by
owning a lot of the structures that we
could on if we can get the property
itself i've been
i think that's really impressive i i
think we need more man sites
and that's a good point that we got rid
of the leases and we're continuing
the next one we'll be looking at is in
the home acre area
yes now the building somebody's offered
to take the building down
yes sir okay yes sir that that would be
the only drawdown
i see i think you're accomplishing a
couple of things
getting rid of that open structure it's
a nice one right
plus you're you know making a nice
facility there
and ultimately
we're going to have to talk and talk to
carl about this
some way for them to identify the
vehicles coming in especially if we're
moving closer to dickinson county line
are we gonna are we gonna eventually
look at stickers or something along that
line that is one of the things that
we're looking at and
that way we can give of course free of
charge
and put them in with their uh make sure
you say that again
free of charge right charge free off
charge well i think we need we need to
go ahead and start looking at it because
that that'll be a prime location right
there
it will be a prime location it catches
three
four areas uh in one location
so again one of the things we got
that y'all wanted to look at was
consolidated sites
in these but you're also looking at
alternating hours to see what works best
in each area
and the next step would be what we call
litter stickers
quote unquote litter stickers that each
county resident will give based off
their number of cars that we will send
them
out if you have two cars and you have
them registered in russell county you
will get two stickers
again free of charge so
it's got to have a mechanism into where
uh
like mentioned before where we set
russell county seven counties touch our
borders
seven and during the pandemic
believe it or not it's as big as massive
as warship county and i hope they're
listening
they came across the line to bring it to
us
down in moccasin tim knows they come
down into dog town
that they came across we had the you
know cannon
dixon because their trash sites were
closed
brussels county board supervisor was the
only county in southwest virginia that
kept their trash
sites open during the pandemic
here well you kept saying cost savings
cost savings
take that cost savings and open them
longer for all the residents to be able
to have accessibility after work
that's the biggest complaint i get what
i think once we get to
get all man's sights and we can set
uniform hours for
every location and and nobody has to ask
this this one open this
they're all the same yeah you need to
keep them all uniform
i mean people will have to drive you
know to blackford and they say because
the other ones shut down
and they don't know and it's really hard
it's very inconvenient for
i mean it's not very convenient for our
citizens so
if we can take the savings and implement
that
you know investment back into the
community i think we're
we'll be doing a good job and just even
removing and i'll use the example of
carbo and i'll
make a as far as carbo and moving into
cleveland
uh how we save money is instead of doing
the three to four trips a week
into that area picking up the cans and
utilize that vampire and equipment
now we do one trip a week we can compact
this stuff into where we can make this
efficient
well i heard the only complaint i've got
is the buyers don't like you too much
but
other than that i mean you know that was
a bear haven
miss wallace she conveyed that to me
today the buyers
now
yes she has a family down there that
visits office
i say this that your money you're saying
you're saving
and then you're going to man these other
sites is that
savings more or less of what you're
going to be out
planning these sites uh no right now
just with us taking this over going to
the man's site
and these are the real numbers i mean
real dollars
over 400 thousand dollars has been saved
in ross
county a year per year
so this is what the bringing it in on
disposal
bringing in an efficiency of operations
that's that's real numbers
so um next on the county ministry
reports is
is of course the budget
that this leads into it too i just
wanted to point out
that this month that we will be
compiling our
our projections on revenue and expenses
for the
next upcoming year and we also have
the budget committee will have two
meetings this year to start the process
so all the departments have submitted
all the requests of course as usual
all mode all rosso county departments
are very conservative
when they ask especially and even during
this pandey
i think they got more conservative they
ask for what it takes to run
so i mean the request is almost
exactly or less than they were in
previous years
so they're very good conservative when
they ask for the request
next day on the county ministry request
is of course
this is into the broadband on the cares
money this
is a i need a uh approval for
a uh for payment for the uh carriage
broadband fund
this is for point broadband on the flats
for 155 000
for the hookup into the flats area
that was awarded as a grant to russell
county
uh to put broadband into the flat circle
now
we have other applications that are
currently standing
in richmond waiting for approval
depending on what the house and senate
of the us does
so we hope those will come down late
along with the other funding to be able
to do some more
other program projects that we had
discussed and met on
during the last board meeting that have
met with cumberland plateau in the
meantime
yeah we need a motion to
uh pay for this get this through
the work has already been done and this
is a draw down
on this grant money so do we have a
motion to
some movement thank you steve i'll say a
second
for paying this straw down for this
grant tim
yes david yes steve yes orris
yes excuse me lou yes carl
yes and rebecca yes thank you madam
chair
last on the county ministry request is
of course a
request for our uh in our building
office
you've seen them here is the training to
the virginia
uh bbc coa for
a virtual training that's the new
mythology now
uh they're they're charging
they're still but it's had a reduced
cost it's fifty dollars
so for training
still a lot cheaper than the travel and
the training yes
they have to pay the instructor so i
asked for a quest for approval
for the uh for bridget mclaughlin to
attend the virtual
vp coa conference she'll be in a motion
all right do we have a motion to pay
this fifty dollar fee for her virtual
conference i'll make it
david thank you do we have a second
let's see steve
any further discussion all right all
those in favor
tim hi david steve
yes lou yes carl yes and rebecca
yes madam chair that concludes the kind
of ministry of reports and requests
this time with their amended agenda we
are
to have an executive session
so moved thank you steve
do we have a second
david all right all those in favor
tim yes david yes steve
yes yes lou yes
carl yes and rebecca yes all right we
will go into executive session for
personnel discussion