alright we will return to
open session do we have a motion to come
out with a closed session make a motion
we return to
regular season
do we have second
i'll say of course all those in favor
thank you madam chair
this is certification in closed session
pursuant to subsection 2.2.
of the code of virginia 1950 as amended
each member of the board of supervisors
upon royal call certifies that the best
of their knowledge
only public business matters
lawfully exempted from the open meeting
requirements under the virginia freedom
of information act
and only such business matters that were
identified in the motions
by which the closed meeting was convened
were heard discussed or considered in
the meeting by the board of supervisors
any member of the board of supervisors
who believes that there was a departure
from the requirements shall state so
prior to the vote indicating the
substance of the departure that in his
or her judgment has taken place are
there any supervisors who believes it
will departure
being nine if you agree that the matters
heard discussed or considered during the
closed meeting were pursuant only to the
motions by which the closed meeting was
convened
please signify by saying yey or yes
tim lovelace yes
luanne wallace yes carl ray yes david
yes
steve breeding yes voice christian yes
rebecca die yes ma'am you have approval
to turn to regular session thank you
next thing is with our county attorney
reports and requests
okay thank you madam chair there's
there's nothing on the agenda that's
under me but i know
during citizens comment
um the chair brought up the noise
ordinance and
um i'm happy to look at that again if
the board if that's what the board wants
me to do i have not made any revisions
or anything at the last
i think
in consulting with a county
administrator
that that
was tabled indefinitely maybe
and i would i would just say that if
that was something that the board didn't
want to reconsider
it would be my opinion that you would
need to re-advertise
whatever you wanted to
think about passing because that that
public hearing occurred
two years ago
but i'm happy to do you know if the
board
wants me to look at that any further i'm
happy to do that i would just need
direction from the board
i know when they're bored
in the folder there was a draft copy of
a noise ordinance where did that come
from lonzo
that's what we had uh originally yeah
that was the that was the draft back in
january of 2020
yes
okay
was was that based on any particular
did we take it from lebanon or tasmania
we we
i think lonzo provided me a draft i'm
not sure where he got it from and then i
looked at some other neighboring
localities just to see if i thought they
had provisions that would be
helpful but i mean again i know the
board did not wish to proceed on at that
time but if you all want to look at it
and see if there's provisions that
you're uncomfortable with that you want
to meet to either
remove or try to revise if possible i
mean i'm happy to do that i think we
need to
i'd like to look at it again but uh you
know
there's
it's very very very very subjective in
you know about
it'd be hard to enforce i think you know
yeah i i think it's going to be
difficult just in general just you know
in
in infor you know i think i think that's
why they're so broad and vague and i
remember i remember citizen's comment
that was a lot of the citizens concerns
is it was overly broad and there may be
some ways that we can tailor that but
because that type of problem is
is you know i guess hard to
hard to to define um makes it difficult
all the way around
but
if you all want to look at it and in
december and maybe i mean i can look at
it in the interim but it would be
helpful i guess from my perspective to
know what your concerns are to see if i
could address them proper in a legal
way that would be
um
satisfactory to the board
and the the only other thing i'm just i
just want to alert you and i'll and i
will send this to all the board members
by email i didn't present it to the
board for any request tonight but in
in my research
in other areas i i did see where the
general assembly had
updated the statute on small purchase
policies that are
they're not exempt from procurement but
it's a policy that this board has um in
place of regular sealed bidding
procurement um for certain items they
did raise that um
the
amount for non-professional
services and goods to from 100 000 to
200 000 so i'm going to send you all
that small purchase policy and just so
the board can be thinking if that's
something that you all do want to
consider um raising that amount i will
just say for the you know just initially
that even if you did raise that amount
it would just give the board flexibility
it wouldn't be it wouldn't mean that you
have to proceed that way you can bid out
any even with the small purchase policy
that you currently have you can bid
anything that you wanted you thought
would be appropriate
thank
you right um katie or any other thoughts
with the noise ordinance
you might have any comments
so you everyone does want to look at it
and
have have katie draft y'all will send
her your comments
and let her know what you think about
what the one that we currently have
does anybody have any comments
thoughts
well i think we need to get
i think we need to put something in
place because i'm having a lot of
complaints i don't want to restrict
people's everyday afternoon activity but
they are some noise organs need to get
into effect i think
all right it's okay
okay
it's not really we've already had public
comment so we'll we'll help you
um so katie
if does the board we don't need a motion
we just need to ask you to
re-look at this and everybody send her
your comments everybody send her what
they want done
what they think needs to be
to that might be too restrictive or not
enough in here
okay
that's fine yeah you don't you don't
need a motion or anything i'll look at
it too and just knowing how the public
hearing went last time and then again it
would be helpful to know if there were
specific issues that board members had
an issue with katie i've got a question
for you if you don't care uh
is there something that you could
identify from a legal perspective as far
as
a disturbance
issue
prior to it having to be built into an
ordinance
i'm sorry i'm not sure it's like you
know if you had some sort of uh
i don't know i don't know what you would
call it as far as a disturbance in an
area whether it would generate
one
like
loud noise instead of i mean i know what
we're dealing with here is in the
ordinance how you identify
one after the other and be able to treat
people fairly you know i mean you might
have an outside tent revival
and how do you justify
that compared to one or the other items
and i know it's very complicated or it
could be very complicated when it comes
to the decibels of noise how many
decibels do you do you allow
in that noise
well i and i haven't looked at the noise
ordinance in a long time but i know that
there's time restrictions but most
things like that would probably be the
so there is some exemptions yeah it
would only apply
yeah
there's uh
11 exemptions
when
so katie if you don't care i think
everyone would like for you to
review this and if anyone has any
comments please send them to her so that
she can be working on these and it'll
just be
again
what we what our thoughts are and what
we think needs to be
included and it would be hard to address
everything with what this is
anything else katie with your that's all
i have managed here thanks
next we have our county administrators
reports and requests
thank you ma'am chair
just
on the noise ordinance that we did just
to give you an idea what
katie and i did we we took the st what
the state stature had we also talked to
the you know the law enforcement but we
also
looked at our area and our surrounding
counties that would
fit
southwest virginia and the type of what
we value the most you know between
whether it's hunting church
you know
we looked at those issues and it it
and we try to address those but of
course as any you know as any ordinance
there will they'll be black and white
and it'll be gray areas so take a look
at it and and and give the input
thank you first on account of ministry
reports and request is of course
as mentioned earlier to uh mr baldwin
this is the v dot smart scale program
this is a v dot
uh 4.9 million dollar grant that we had
put in for previously the virginia
department of transportation for the u.s
to route 19 eastbound super elevation
improvements project
we
let me pull it up for the board so
of course
this is pro proposed project
increases the super elevation of the
eastbound direction us-19 approximately
1900 feet west of
state route 80
to meet the vdot minimum standards the
south side of the road will be kept
consistent while the north side will be
lowered to achieve the required super
elevation through the the
horizontal curve the roadway
improvements will incur
will occur in the medium over a length
of approximately 1600 linear feet and
will include a six foot paved shoulder
with rumble strips
while reviewing this with vdot and uh
they had gotten extra money you know
from you know the american relief plan
and through the appropriations through
the state virginia and extra revenue
this program scored high enough and now
it is made you know it was awarded 4.9
million dollars it scored number 13 out
of out of the district's 34 projects so
uh this will be coming soon
we will we'll
this is needed when we did the review on
this project it had over 17 accidents
within a 30-month period
now those were hitting deer there were
rear ends they were sideswiped there
were single accidents
so in this area there was 17 accidents
that occurred over a 30 so what made it
score of course is the safety concern as
anybody that lives in rosa county knows
that when you're driving it the super
the elevation takes you to the wrong
side of the road instead of to the
inside it flips you to the outside so
hopefully this will correct it it should
next on the county administrative
reports request is the community
development block grant for the belfast
water line extension phase ii
project
this is amendment number one and with
this one
will be
okay sorry about that went through it
so this is a community development block
grant
for the belfast water line extension
phase two
allowing the county to utilize the
remaining funding in the grand of total
of 295
656
to connect phase 2 and phase 3 of the
belfast water line extension project
this will allow the accounting to extend
benefit to an additional lmi households
and to eliminate the need for a pump
station that it will be is planned in
phase three
this one is
of course in the reports but as an
amendment i'll also need a approval for
for this edition because this is under
the board of supervisors under the
community block grant so we'll need a
motion on this
madam chair i'd like to offer a motion
for uh the acceptance of the 295
656.98 to connect phases two and three
of the belfast water line project thank
you
any further discussion
all right all those in favor
aye anyone opposed
thank you ma'am chair
next is the only commanders ken
administrator reports request is the v
dot update
right now there's no board action
requests from vdot of course as you'll
see in the report we have a maintenance
activities
what has been planned the non-vdot
projects and of course
our maintenance activities
the maintenance crews are you know
right now doing the paving on 19 as as
you see in the hansonville we're doing
this we have uh they have completed
their third round of mowing for the year
uh the pavement repairs back on 615 and
the pipe replacement on route 686
which is bearer wallow
firewalla road and back valley and route
19 at huffman hill they've done shoulder
repair
board members can look over that report
and if you have any suggestions or have
any concerns let me know we'll add it to
the vdot list next time
next on the count administrator reports
is
the request is for the russell county
psa this is the nash forward slash
clinch mountain road water line
extension the 2022
drinking water construction and
financial assistance
if uh at the
request of the board if cuba porter will
come and speak on this
thank you mr porter we appreciate you
coming tonight
uh this
this project is
70
grand
30 percent long
this was done
both of them stand alone the two
projects the nashes ford and the clinch
mountain project stand alone just would
not
couldn't cash flow
so we had had requests from
clanche mountain road and nasa's ford
for water
so what we did we put the two projects
together in order to make cash flow the
first offer we got
was for
30 grand and 70 percent loan
we told the
funding agency we can't do that
we sent it back to them and asked them
to reverse it
and they did so
uh
we're looking at about 54 customers at
this time we've had several to decline
usually
after the water goes in
other people come on board
by making it a 30-year loan
it will cash flow and we'll actually
make a little bit of money on
so this is a project that we would like
to see
okay and to for the public to let them
know this is two separate places one is
nash's ford over in the home acre area
and then the hyphen they're not
connected at all the other place is
right below the county line off of 19 in
the hansonville area so yes it is yes it
is
and it is uh projects that
i think there's like 30 some in one
place and 24 in the other so it will be
bringing water to our citizens in the
county
they will thank you much
any other questions or thoughts
yep we need a motion too
it is for uh
do you remember how much what was the
money it is for a lot the loan part for
i never got here i make i make a motion
that we accept this on
and allow the public service authority
to go ahead and pursue this
in the amount of 476
865
dollars in loan at 2 interest for 30
years is that right cuba okay i'll
second it
can
i also have to have these in numbers in
there the total estimate of the project
is 1.589 million 550 000
with one point one two million six
hundred and eighty five dollars in
principle forgiveness then the loan is
476. correct 865. yes
include that yes yeah we'll include that
in my motion
yeah okay
all right
any other discussion
any questions
just don't stop there that's right don't
stop thinking
yeah just keep going yeah keep it going
when it's going to come to my place we
want to uh
not surprisingly a lot of people want
water especially the dryer gets them
more than one
but project has to pay for itself we
wish we could just
run after i've got several people uncast
would
have asked me about it and
it's
just not a way i mean when you've got
five houses on
five miles it just it's just about
impossibility yeah and i want you to
please take in consideration dry branch
and that's exactly how the name is and
the user agreements and everything's
already been there there's 13 houses
with about a half a mile and it's and
it's already there it's just a connector
so the main thing that we
as you all will know and
very aware of when
when we do a project
the first thing the funding agency looks
at
is how you gonna pay for it
and when we we look at a project that's
why
we're so
having such a difficult time now
on loan you know when we've we've got
enough debt uh we're going to take on
some more but we've got to make it worth
that we can pay for it
and if we can't make a cash flow first
off they're not going to give us the
money and second off we don't want to do
it i mean
it's not that we don't want to help
people but we have a financial
responsibility as board members
i think all of us are that way we can
all keep naming you little things like
green valley how many houses are up in
there every one of us can give you a
little lift so that's the main thing
it's paid for not costing our
customers a lot of money thank you we
appreciate you coming
all right
all those in favor of this little
project
and you want to post
thank you madam chair
next on the county ministry request is
the russell county courthouse renovation
expansion project through virginia helps
lease revenue financing program this is
through the virginia resource authority
um of course uh it will provide low cost
leasing that we can utilize in the
virginia resource authority bond rating
combined with our bond rating
uh i need a motion for to proceed with
an agreement with virginia resource
authority into the virginia helps lease
revenue financing for the the russell
county courthouse project so move
second
all right any discussion any thoughts uh
just one if i may i know that uh madam
chair you along with mr breeding are
part of that committee and oversight
with our county administrator
so
i'm assuming that you guys are holding
everybody's feet to the fire and we're
not going to come out of this i mean
we're going to come out of this uh
without too much more debt on us right
i think actually there's been some cost
savings
we're at about 16 million on this
project correct that
that
that is the project that's at a
guaranteed minimum price during the
pandemic
and just to expound on a little bit more
what the debt load that we have we're
not incurring additional debt on the
courthouse where we have debt that will
be expiring so there there will be no
additional debt to the county for this
project
so when one matures the other one picks
up in 2025 and that's the agreement that
we have with vra during that gap period
so when one debt maturity retires we
will continue with the next debt load
thank you
all right we have a motion a second all
those in favor
anyone opposed
thank you ma'am chair next is the
authorization it's that time of the year
who believes that this year went this
fast
where did the summer go we're in
thanksgiving and christmas so
uh of course as we do annually i need an
authorization for thanksgiving and
christmas holiday pay for our part-time
employees
so thank you
steve all right any discussion
all right all those in favor of the
authorization part-time pay
can you want to post
next on the account administrator's uh
request is uh again it is authorization
for the russ county's annual
turkey donation program this will be to
our food pantries
um
who does they go to that goes to woody
woody scott gibson rosedale baptist
rod wicker rodriguez rod yeah where to
be
where to victory and nail garden
and how about the uh i think the river
got a few last year they did they they
they have yeah they they've actually
i've had all three of mass media yes
so of course we can uh utilize the uh
american rescue
on this so uh
a
[Laughter]
so between all three
i'm i i
i'm going to ask for a ten thousand
dollar appropriation out of the american
rescue fan fund to donate to the turkeys
now this will be in gift cards we're not
giving out physical turkeys because it's
gonna they can go where they want it'll
be a ten dollar gift card to the family
that is eligible for these costs in need
i'll make a motion to authorize ten
thousand dollars for this project from
the american relief funds i'll second it
all right any further discussion
all those in favor
post
madam chair that concludes the county
ministry reports and requests
all right next on our agenda is board
discussion and reminders
tim
i'm good thank you all right
lou
uh i think i'm good thanks all right
carl that's going to remind everybody
that the cleveland christmas parade will
be uh december 7th okay david yes ma'am
just one thing uh you know we worked
this wonderful deal out with the star
project and now they don't have any heat
and i was told that parts had been took
out of the heat pumps to work on some of
the other heating units in the county
but now to me the agreement was that
they would have heat and air there
what what do we need to do to fix that
okay
as
as far as the parts i don't i don't that
story couldn't have been correct because
there's no other
there's no other system in the county
that utilizes those
that's the only
those wall units are not utilized
anywhere in the county so let me get
ahold of terry this we inherited from
the school so this is the board you know
we're just conveying well but the heat
had to work or the lines would have
froze wouldn't they uh well no what we
did
in the meantime when we winterized it we
put heaters into the basement to keep it
running we we we did the cleveland
school the same way before it gets too
cold we need to get we drained the lines
during the winter
or when people ink was there we heated
them up i'll have turry to take a look
at them again
but some of those components is almost
hard to get because we again the board
of supervisors inherited this facility
so i would look we'll look at that yeah
they've got to have heat i know they've
got to have heat whatever you can do to
expedite that i will sir
steve you having said yes ma'am
where do we stand on our redistricting
you appointed a committee one time to
work on that and i just
want to know where we're at
on the r on the redistricting yes
it's already moved down up the road from
our move our numbers right now
what we have shown from these
20 20 census we've got an 8.1 percent
reduction
now
if we look at all the quadrants around
the county
it is not in one pacific location
and that and i know i'm just conveying
their numbers one of the hardest thing
to do is because of it
is that there was only 42 percent or 43
approximately participation in the
redistricting so
what we're saying is are these numbers
real until
we get the final numbers down because
even they
they're coming down with a re-tally
later on okay so we're waiting on
revised numbers yes yes
even they're holding it up okay okay
yeah yeah okay yep that's good yeah okay
everybody knows nobody wanted to get and
when the they would come out to the
doors nobody answered the door
nobody nobody wanted to be counted yeah
well that's fine i just wondered what
was that the other thing i've got is i
want to go back to the appointments on
the ida because i was right i went back
and looked at it you put harry on there
and i wasn't counting boo snapper but
you've also got donny in your district
donnie was on there so
uh you know that
now you have two in your district and
david donny took the place of my cancer
tim made that motion
back
before we started this he's in your
district right
so but all i'm going by is what's on
here is on this list and it says
district sticks for donny you know so we
either need to change this you know if
this is not reliable i just seem to not
have it in it
well you have carlton and
donny and mr lockridge in yours in the
town of lebanon and i lost and i lost
roger the last time i didn't make any
appointments i tried to make an
appointment but you wouldn't let me but
still you put an extra guy on there you
know in your district so but at any rate
it'll all work out in the end but now
david
so so you're saying
donnie is your appointment well
that's what we did
yeah
right
so he needs to be counted in your
because your district in your district
doesn't live in my district
you see you see that do you remember
i remember but we also had the little
ladies
you need to change this thing you know
well are you going to take carlton or
dickey
i'll let you know when it comes around
okay okay when my appointment comes in
i can either i can either reappoint them
or i can pass it on and let either david
well i guess david's only one now if
if donnie is tim's appointment then
david's only person didn't have anybody
so the next one coming up
to represent the proper area though
because it's real confusing
all right do you have anything to say
sir do you have any how fast
okay
all right
uh i really don't have anything uh
tonight except that our cr
december the sixth is the christmas
parade here in lebanon so i would like
to move our uh
meeting to the fourth because katie has
some time sensitive things
and we hopefully will be in and out and
then that will be will be free for the
christmas parade at six o'clock
and so
december
no the six
at four o'clock
december the 6th which is our monday
but have our meetings start early at
four
because katie has some time sensitive
things that we need to sign
and she needs to discuss with us
and because the tuesday's got something
the eighth has got conflicts and then
the next week and i'm afraid we'll be
pushing for time
so we will be uh
meeting earlier on the sixth
at four o'clock
yes will that help you with doing what
you need to do for us okay an executive
session at uh
four then all right i will take a motion
for us to
uh adjourn and then meet on december the
sixth at four o'clock
so do we have a motion to adjourn so
move madam chairman lou do we have a
second i'll show you guys
all those in favor
thank you
okay