nm3clol-public/Russell_County/Freedom_of_Information_Act/Electronic Meetings Public Comment Form

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VIRGINIA FREEDOM OF INFORMATION ADVISORY COUNCIL COMMONWEALTH OF VIRGINIA

1

ELECTRONIC MEETINGS
PUBLIC COMMENT FORM

WE NEED YOUR HELP! Please give us your feedback regarding how meetings using electronic communications technology compare to traditional meetings where everyone is present in the same room at the same time.

1. Name of the public body holding the meeting: ______________________________________________

2. Date of the meeting: ____________________________________________________________________

3. What are your overall thoughts or comments about this meeting? ______________________________

---

4. Where did you attend this meeting? Main meeting location Remote location

5. Technology used for the meeting (audio only or audio/visual, devices and/or software used--please be as specific as possible--for example, speakerphone, iPad, Skype, WebEx, Telepresence, etc.):

---

6. Were you able to hear everyone who spoke at the meeting (members of the body and members of the public)? Poor Excellent

1 2 3 4 5

COMMENT______________________________________________________________________

7. How easy was it for you to obtain agenda materials for this meeting?

   Difficult Easy

1 2 3 4 5

COMMENT______________________________________________________________________

8. Could you hear/understand what the speakers said or did static, interruption, or any other technological problems interfere?

Difficult to Hear Easy to Hear

1 2 3 4 5

COMMENT________________________________________________________________________

‘Vircinia FREEDOM OF INFORMATION ADVISORY COUNCIL COMMONWEALTH OF VIRGINIA

ELECTRONIC MEETINGS PUBLIC COMMENT FORM

WE NEED YOUR HELP! Please give us your feedback regarding how meetings using electronic communications technology compare to traditional meetings where everyone is present in the same room at the same time.

1, Name of the public body holding the meeting:

2. Date of the meeting:

3. What are your overall thoughts or comments about this meeting?

4. Where did you attend this meeting?[]Main meeting location [] Remote location

5. Technology used for the meeting (audio only or audio/visual, devices and/or software used—please be as specific as possible--for example, speakerphone, iPad, Skype, WebEx, Telepresence, etc.):

6. Were you able to hear everyone who spoke at the meeting (members of the body and members of the public)? Poor Excellent

1 2 3 4 5

COMMENT.

7. How easy was it for you to obtain agenda materials for this meeting?

Difficult Easy

a

COMMENT.

8. Could you hear/understand what the speakers said or did static, interruption, or any other technological problems interfere?

Difficult to Hear Easy to Hear W 2} B

COMMENT.

2

9. If the meeting used audio/visual technology, were you able to see all of the people who spoke?

    Poorly  Clearly 
   

1 2 3 4 5

COMMENT_______________________________________________________________________

10. If there were any presentations (PowerPoint, etc.), were you able to hear and see them?

    Poorly        Clearly 
    

1 2 3 4 5

COMMENT____________________________________________________________________

11. Were the members as attentive and did they participate as much as you would have expected?

Less Attentive More Attentive

1 2 3 4 5

COMMENT____________________________________________________________________

12. Were there differences you noticed in how the members interacted? With the other members present:

No Difference Very Different

1 2 3 4 5

With members participating from other locations:

No Difference Very Different

1 2 3 4 5

With the public:

No Difference Very Different

1 2 3 4 5

COMMENT_____________________________________________________________________

13. Did you feel the technology was a help or a hindrance?

Hindered Helped

1 2 3 4 5

COMMENT_____________________________________________________________________

9. If the meeting used audio/visual technology, were you able to see all of the people who spoke?

Poorly Clearly

fh] BI Bl Gl Gl

COMMENT.

10. If there were any presentations (PowerPoint, etc.), were you able to hear and see them?

Poorly Clearly

O

COMMENT.

11. Were the members as attentive and did they participate as much as you would have expected?

Less Attentive More Attentive

mt

COMMENT.

12. Were there differences you noticed in how the members interacted? With the other members present:

No Difference Very Different 1 2 3

With members participating from other locations:

No Differer

o

Very Different

With the public:

No Difference Very Different

ma

COMMENT.

13. Did you feel the technology was a help or a hindrance?

Hindered Helped

a

COMMENT.

3

14. How would you rate the overall quality of this meeting?

                Poor        Excellent 
    

1 2 3 4 5

COMMENT_____________________________________________________________________

THANK YOU! Please send your completed form by mail, facsimile, or electronic mail to the FOIA Council using the

following contact information: Virginia Freedom of Information Advisory Council

Pocahontas Building, 8th Floor 900 East Main Street, Richmond, Virginia 23219

foiacouncil@dls.virginia.gov Tel: 804-698-1810 | Toll Free: 866-448-4100 | Fax: 804-698-1899

mailto:foiacouncil@dls.virginia.gov 14, How would you rate the overall quality of this meeting?

Poor Excellent

G) GB] E

COMMENT.

THANK YOU! Please send your completed form by mail, facsimile, or electronic mail to the FOIA Council using the following contact information: Virginia Freedom of Information Advisory Council Pocahontas Building, 8'" Floor 900 East Main Street, Richmond, Virginia 23219

Tel: 804-698-1810 | Toll Free:

566-448-4100 | Fax: 804-698-1899

1 Name of the public body holding the meeting: 
2 Date of the meeting: 
3 What are your overall thoughts or comments about this meeting 1: 
3 What are your overall thoughts or comments about this meeting 2: 
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Group1: Off
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COMMENT: 
Question 5: